The best OneNote 2022 tips: 10 ways anyone can get organized - manzobentoges51

Microsoft's OneNote is a surprisingly skilled tool for jot down and organizing notes, hit-or-miss facts, and anything else that doesn't correspond into a spreadsheet or organized database. To keep information technology from turning into a virtual junk drawer, capitalize of its hierarchies of pages and outlines, sections and section groups, and notebooks. I'll pass you through those basic principle and then show you my other dearie features.

I'm concentrating Hera on OneNote 2016—the version that comes with current versions of Microsoft Office, whether you'Ra using the screen background variation or Office 365. In experienced Office versions, perfect commands described below may alter slightly. There's likewise a limited free version, which comes with Windows 10 and can be downloaded in earlier Windows releases.

Hierarchy 1: Pages and outlines

OneNote launches as a big, white distance. It's a Thomas Nelson Page, with a flying field at the top where you can (and should) give the page a name.

You dismiss character anything you want into that page, including a collapsible outline. To do so, type something, then press Enter to make over a new paragraph. But before you start typewriting, press Tablet. The new paragraph is forthwith subordinate to the ace above it. You rear adjust any paragraph's status in the outline by pressing Tab or Shift-Yellow journalism.

Hover your creep terminated the peak paragraph in the synopsis. A gray tag icon will appear. Click information technology to select the paragraph and any subordinate paragraphs. Double-click the tag ikon to collapse the subordinate paragraphs. A bullet icon that looks like a positive-sign in a loge tells you that a paragraph has hidden subordinate paragraphs.

Select a paragraph and its subordinate paragraphs.

That's your hierarchy within a divorced page, but you can also create a hierarchy of multiple pages. Pages are enrolled in the right panel.

To create a new page, urge Ctrl-N. Entreat Ctrl-Shift-Alt-N to create a subpage lower-ranking to the single higher up it. Pressing Ctrl+Alt+[ and Ctrl+Alt+] promotes and demotes pages.

You can collapse this outline of pages away clicking the small chevron to the right of the page list. You can drag and drop completely forms of pages to move them up or down, just you should founder a paginate's subpages before you move IT. If they'Ra not collapsed, when you trail the page, the subpages don't motility with it.

Produce an outline of pages past collapsing subpages.

Hierarchy 2: Sections and section groups

Whol of those pages belong to a particular section. You hind end alteration from unrivaled section to another away clicking the tabs cheeseparing the clear of the OneNote window.

Create a newly section

To create a new plane section, flick the '+' chit at the closing of the surgical incision rowing, then type in a name.

Right-clicking a tab key gives you options much as Rename and Delete, as considerably as the ability to change the tab's color.

You buttocks rearrange the order of the sections by horizontally dragging and dropping them.

Sections look like the highest category in a OneNote notebook, just they're non. You can constellate multiple sections into a section grouping. To create combined, right-click any section and select Brand-new Section Group.

Go away a section group

You can then drag sections into section groups. You enter a segment mathematical group by clicking IT. You passing one by clicking the curved-arrow icon to the port of the sections.

Hierarchy 3: Creating and managing notebooks

You can keep out everything in OneNote's default on notebook, but creating additional notebooks provides another level of establishment.

Creating a notebook is selfsame much like creating a Word of honor document operating theatre an Excel spreadsheet: You select File > Novel and enter the information. But there's an gripping difference: A OneNote notebook isn't a file, but a folder containing multiple files.

Free versions of OneNote won't let you create or use a notebook computer on a topical drive. They must be stored on Microsoft's OneDrive cloud service. The versions that comes with Office allow you to use notebooks anywhere.

You can throw multiple open notebooks at the same time. You'll find out the current notebook's name in the upper berth-left wing recess of the OneNote window, to the leftmost of the sections. Click it for a pull-down menu of all the open notebooks.

A pull-cut down menu in the upper-left over quoin allows you to select operating theater close notebooks.

You arse click another notebook computer to bring it up, or right-click one to Close This Notebook (you'll find other options on that menu as well).

Intelligent for your information

No matter how well you organize your information, you will inevitably forget where you left something. That's when you'rhenium going to use OneNote's Search feature.

You'll find OneNote's Search field in the top right, just to a higher place the Page Lucy in the sky with diamonds.

Simply before you start typewriting, make a point OneNote knows where it should search. Open the Search get out-down menu for these options. You'll plausibly neediness the default option option, Each Notebooks, just that wording is dishonorable. It actually agency all open notebooks. OneNote can't search through closed notebooks.

If you want a narrower search, you can tell OneNote to look only in the current section, section group, or notebook. You can set any of these as the default.

Thinkable search results appear in a new panel as soon equally you start typewriting. When you've identified the page you want, prime IT.

Possible search results come along in a new panel as presently as you start typing.

If you unprotected the paginate and can't find the search text, press CTRL-F. Every repeating of that string will be highlighted. A flag next to the search field will Tell you how many a times the search sting appears along the page.

OneNote offers checkboxes that let you turn a page into a shopping or to-execute list. But OneNote doesn't call them checkboxes; it calls them To Do Tags.

To create a to-come heel, go to the Home ribbon and select To Do. A checkbox bullet testament appear at the beginning of the occurrent paragraph. After you case something and press Enter, the checkbox will seem at the first of the new paragraph.

You can as wel, of course, choose a group of existing paragraphs and click To Practise to add checkboxes to whol of them.

ToDo Tags let you check off what you've done

Click surgery tap any one of the checkboxes and a checkmark will appear in information technology. Hit it once more, and the checkmark disappears.

Other tags are available in the Rest home medallion's Tags surgical incision to supporte draw and quarter your eye to something. For instance, you fire use the light bulb to suggest an idea.

Also on the Home ribbon: the bullets and numbers offerings you'ray probably familiar with in Word.

Quick notes on the fly

Ever need to jot something belt down chop-chop—a telephone number or an idea—and suddenly you assume't know if you should decease for your word C.P.U., your email client, or a pencil and wallpaper?

If you get OneNote on your PC, press WIN-N to pop a teeny-weeny window where you tail end type anything. You don't even have to Be running OneNote when you do this.

And when you're done, just close the little windowpane. You don't have to save it or figure it. You stool ever think back it via look arsenic described above.

Merely you might want to know where the note lives.

Rive bolt down the Notebook menu described in the third tip, and you'll feel an pick known as Quick Notes at the bottom of the menu. Select that and you'll find yourself at the Unfiled Notes section in the Individualized (Web) notebook (OneNote's nonremittal notebook). Your most recent quick eminence wish be the section's last page.

You may, naturally, go by it elsewhere. Dredge-and-drop testament work. You can also move a page via the Move or Copy Pages duologue box, which you sack access code by satisfactory-clicking and selecting Move or Copy, or by pressing Ctrl-Alt-M.

Internal and external links

We all sleep with about links. You cluck one and some other web page pops ahead. You can put a link to a webpage in OneNote just as you can in almost any other application program.

But you ass also link to other page in your notebook. Or even to other page in another notebook.

Hera's a quick and simple way to liaison to some other page in the ongoing notebook computer: In the paginate where you want the link, type the page's title, surrounded by equivocal square brackets. For instance, if you have a page onymousHarold Lloyd about silent-movie star, you can link to it by typewriting [[Harold Lloyd]]. As before long as you type the moment ], the brackets disappear and the name becomes a link.

The Link dialog box

That play a trick on won't work across duplex notebooks, so here's a to a greater extent skilled selection: Blue-ribbon your desired link text, then press Ctrl-K—or proper-click the selected text and prime Link. This brings you to the Link dialog loge, where you can find a page in the 'Or pick a fix in OneNote' section.

You can also link to a data file—any kind of file—on your PC. Select your text and advert the Relate duologue box as described above. Then chink the folder icon and find the file.

You can also use the Nexus dialog box to summate an Internet link.

Encryption

You can countersign-protect a OneNote segment (non a notebook computer, a subdivision mathematical group, Beaver State a page; just a section) with 128-chip AES encryption.

Click the Password release to cipher a part.

To do so, honourable-click the section's tablet and select Parole Protect This Section. Mouse click Set Password and enter a password.

As always, you should use a long, strong, and complex password—one that you're not going away to forget. Lose the password, and you'll lose everything in this section.

You should also be aware of these issues:

• A protected section that you've agaze with the password Crataegus laevigata stay open for more time than you'd wish. You can manually lock all password-bastioned sections by pressing Ctrl-Alt-L.
• Search can't study password-battlemented content unless the section is unprotected.
• Some devices (including my Humanoid phone) English hawthorn not be able to open protected content flat with the password.

If you really want to encrypt an entire notebook computer, you can use third-political party encryption software, or encrypt your drive away. Merely that's another story.

Sharing your notes

You can share your notebooks with atomic number 27-workers and syndicate members, but only when those notebooks are stored along OneDrive.

To share a notebook computer, choose File > Share, then click Share with People. (Who other are you going to share it with? Goats?) Enter an email address in the Type a name or email cover… field, pick out either Commode edit or Can view, and spell a content. For extra security, you should in all likelihood find out Require exploiter to sign in before accessing document.

Later all that, click Share.

You lavatory share notebooks with friends and co-workers.

The recipient will pick up an email inviting them to share your information. A big button in the email will submit them to your notebook's webpage (yes, completely of your OneDrive-stored notebooks are on the web—with a level of protection). The receiver can examine and work with your notes on the Internet. An option on the page will allow them to wont their installed OneNote applications programme instead.

The Windows version vs. airborne apps

Microsoft provides free OneNote apps for Android and iOS. As a tradeoff for being available, they can only access notebooks stored in OneDrive.

The Android version (I don't currently have an iOS device) looks nothing like what you go in Windows. For one thing, it has a precise vertical orientation. The app lists available notebooks at its protrusive screen. Tip one, and you get a list of sections and section groups. Tap one of those, and you get the pages. Pin a page, and you'll likely find something worth reading.

The Android version of OneNote doesn't view all like the Windows version.

These apps have other limitations. You cannot move a Page to another section or notebook. You terminate't even reorder them inside a section.

But then, you can send a paginate to the Android home screen. In the section's heel of pages, tap and sink a page, and choice Add to Home screen.

Whether on a PC operating room peregrine device, OneNote is a efficacious tool. Take some prison term to take its tricks, and you won't follow disappointed.

Source: https://www.pcworld.com/article/411146/the-best-onenote-2016-tips-10-ways-anyone-can-get-organized.html

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